Data Ownership and System of Record Mapping Template
Mapping which systems own which data entities, identifying systems of record, and documenting data flow authority
The Data Ownership and System of Record Mapping template provides a structured approach to mapping which systems own which data entities, identifying systems of record, and documenting data flow authority.
Template Sections
This template includes 7 sections.
Overview
Describe the purpose of the data ownership mapping and the scope of data entities covered
Data Ownership and Flow Diagram
Diagram section
Key Data Entity Lifecycle
Document the lifecycle stages for a key data entity: creation, active use, archival, and deletion
Master Data Flows
Document how master data flows from the system of record to consuming applications
Data Ownership RACI
Map responsibilities for each data domain: who creates, updates, reads, and governs
Key Data Entities
Define the key data entities, their attributes, and authoritative source
Data Ownership Risks
Document risks from unclear ownership, data duplication, stale copies, or conflicting sources of truth
Section Details
Block Types Used
| Section | Block Type | Purpose |
|---|---|---|
| Overview | Rich Text | Describe the purpose of the data ownership mapping and the scope of data... |
| Data Ownership and Flow Diagram | Diagram | Diagram section |
| Key Data Entity Lifecycle | Data Lifecycle | Document the lifecycle stages for a key data entity: creation, active use,... |
| Master Data Flows | Data Flow Specification | Document how master data flows from the system of record to consuming... |
| Data Ownership RACI | RACI Matrix | Map responsibilities for each data domain: who creates, updates, reads, and... |
| Key Data Entities | Data Dictionary | Define the key data entities, their attributes, and authoritative source |
| Data Ownership Risks | Risk | Document risks from unclear ownership, data duplication, stale copies, or... |
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